To Be Hired Employees
Planners can create placeholders to plan compensation expenses for employees they plan to hire. To add a To Be Hired employee in HCP, you’ll need:
- DeptID, Fund, Chart1
- Monthly Pay Rate
- Job Code
- Benefits Salary Account
- Start period and year
Caution
If you have multiple openings for the same job code that will use the same Dept ID, create a unique To Be Hired row for each position. You can assign multiple positions to a To Be Hired employee if each one has a different combination of Job Code and Dept ID.
Add a To Be Hired Employee
1. From the Monthly Pay Rate tab, scroll to the bottom of the form to identify the # of the last To Be Hired employee planned
2. Right-click over an employee in the DeptID to which you would like to add the TBH employee
3. Select Manage TBH \ Add TBH
4. Select OK to acknowledge that you’ll need to create a distribution account after creating the TBH Monthly Pay Rate
5. Input the required values
6. Select Launch
7. Create a Distribution for the newly added TBH
Caution
Employees without planned Earnings Distributions will not display on the Manage Existing Employees and Job Codes Distributions tab. Their Distributions must be added from the Monthly Pay Rate tab.
Create a Distribution for a To Be Hired Employee
1. From the Monthly Pay Rate tab, right-click on the new To Be Hired employee
2. Select Manage TBH \ Add TBH Distribution
3. Input required values
4. Select Launch
Assign an Employee to a To Be Hired Employee
When you fill a position for which you have planned using a To Be Hired Employee, you can assign the employee to the TBH Employee to align plan and actuals. This action will replace the To Be Hired employee with a specific employee.
1. Right-click on the To Be Hired Employee for the position that has been filled
2. Select Manage TBH \ Assign Employee to TBH from the Quick menu
3. Enter the Employee ID
4. Select Launch
5. Select OK to acknowledge that Assign TBH was successful
Delete a To Be Hired Employee
To Be Hired Employees can be deleted when the plan values are no longer needed.
- Right-click on the To be Hired employee you want to delete
- Select Manage TBH \ Delete TBH
Practice
Complete Exercise 4 to practice before continuing.