February 2019 Release Notes

February 6, 2019

February 2019 CalPlanning Release Notes

The CalPlanning tools (CalPlan, HCP, CalRptg, HCPRptg, SmartView) are now available with FY19 Forecast Q2 Submission.

In addition, the CalPlanning Human Capital Plan (HCP) tool has been updated so that you can review and copy existing employee distributions from Human Capital Management (HCM) to your HCP plan. This will allow planners to focus on key variances between HCM and HCP in salary and/or distributions. This will be helpful if you don’t regularly update your plans or if your unit has gone through a large reorganization. Pooled positions and DeptID Adjustments are not affected by this functionality.

The Human Capital Management (HCM) data available for review in HCP is a snapshot of Human Capital HCM data from the night of 1/30/2019.

The HCM data was modified in the following ways to minimize manual correction for planners:

  • Salaries for employees paid over 10 months corrected to remove the need for manual salary adjustments. HCP spreads annual salaries over 12 months. Employees with ‘1/10’ in their titles had their annual salary multiplied by 12/10 so that the 12-month spread and annual salary are correctly calculated.

  • Employees with end dates were extended, except contract appointment employees and employees who separated before 1/1/2019.

  • Plans for merit increases for FY20 were applied as follows:

    • Academic employee monthly pay rate was increased by 3% starting in July

    • Non-academic staff employee monthly pay rate July to September periods do not have the salary increase, the October period reflects a 12% increase  (because the increase is usually retroactive), and the following months are increased by 3%

See the Copy HCM-to-HCP job aid for details on how to use this new functionality.

 

Composite Benefit Rates, Fee Remission, and GAEL

Composite Benefit Rates were updated on January 24, 2019. The fee remission rates and GAEL rates were updated in CalPlanning in September 2018.

Composite Benefit Rates

 

FY19

FY20

Academic

38.0%

38.0%

Staff

46.0%

46.0%

Limited

17.0%

17.0%

Students (Graduate and Undergraduate)

0%

0%

Fee Remission

Fee Remission by

HCP Pooled Position Type per Semester

FY19

FY20

GSR - Resident

$9,438.50

$9,803.00

GSR - Non-Resident

$16,989.50

$17,354.00

GSI

$8,658.00

$9,007.00

Reader/Tutor - Student

$8,658.00

$9,007.00

GAEL

FY19

FY20

General, Automobile, and Employment Liability (GAEL) rate

1.55%

1.55%

 

See the Composite Benefit Rates (CBR) or General, Automobile, and Employment Liability (GAEL) websites for more information.