System Availability

Availability

CalPlanning is:

  • Available: Monday - Friday, 8am-5pm with technical support, except University holidays
  • Available: Monday - Friday, 7am-8am, 5pm-3am, and weekends but without technical support and subject to maintenance
  • Unavailable: 3am-7am daily.

Data Push Schedule

CalPlanning plan data is pushed from:

  • HCP to both CalPlan and HCPRptg
    and from
  • CalPlan to CalRptg

5 times a day, in the first 15 minutes of the hour starting at 9:00am and then every three hours until 9:00pm.

It is recommended that you do not run CalPlanning reports (CalPlan, CalRptg, HCPRptg and Smart View) for the first 15 minutes of the push hours to avoid an incomplete refresh of your data.

Data Push Schedule*
9:00am - 9:15am
12:00pm - 12:15pm
3:00pm - 3:15pm
6:00pm - 6:15pm
9:00pm - 9:15pm

*Please do not run reports during the push

September 2026 Actual Data Load

  • CalRptg and Cal Answers were updated with closed September Actuals on Monday morning, October 12.
  • HCPRptg were updated with September Actuals on Monday night, October 12.
  • CalPlan and HCP were updated with September Actuals on Tuesday, morning October 13 with the Forecast Actualized.

October 2026 Actual Data Load

  • CalRptg and Cal Answers will be updated with closed October Actuals on Thursday morning, November 12.
  • HCPRptg will be updated with October Actuals on Monday night, November 16.
  • CalPlan and HCP will be updated with October Actuals Forecast Actualized after VC Finance completes the review of the Q1 Forecast submissions.

More BFS Monthly Close and Fiscal Year Close details can be found on the Controller's website.

FY27 Forecast & FY28 Operating Budget snapshots

The versions below are a copy of Working as of the date indicated:

  • Initial - copy of FY27 Operating Budget Final - 9/1/2026
  • R1 - 9/18/2026
  • PriorMnth - 5/22/2026
  • Planner Submission - 5/22/2026 end of day

Actual Updates

Daily Actuals

Data updates nightly in CalRptg as of the close of that business day, similar to Cal Answers.  (Ex. On Monday you can access Actual data in CalRptg through the prior Friday.)

Monthly Actuals

See the BFS website for the BFS General Ledger Monthly Close Schedule the monthly close schedule.