System Availability
Availability
CalPlanning is:
- Available: Monday - Friday, 8am-5pm with technical support, except University holidays
- Available: Monday - Friday, 7am-8am, 5pm-3am, and weekends but without technical support and subject to maintenance
- Unavailable: 3am-7am daily.
Data Push Schedule
CalPlanning plan data is pushed from:
- HCP to both CalPlan and HCPRptg
and from - CalPlan to CalRptg
5 times a day, in the first 15 minutes of the hour starting at 9:00am and then every three hours until 9:00pm.
It is recommended that you do not run CalPlanning reports (CalPlan, CalRptg, HCPRptg and Smart View) for the first 15 minutes of the push hours to avoid an incomplete refresh of your data.
Data Push Schedule* |
9:00am - 9:15am |
12:00pm - 12:15pm |
3:00pm - 3:15pm |
6:00pm - 6:15pm |
9:00pm - 9:15pm |
*Please do not run reports during the push
February 2025 Actual Data Load
- CalRptg and Cal Answers were updated with closed February Actuals on Wednesday morning, March 12
-
CalPlan and HCP and HCPRptg were updated with February Actuals on Tuesday morning, March 18
January 2025 Actual Data Load
- CalRptg and Cal Answers were updated with closed January Actuals on Wednesday morning, February 12
-
CalPlan and HCP and HCPRptg were updated with January Actuals as part of the work to open FY26 Operating Budget on March 7
More BFS Monthly Close and Fiscal Year Close details can be found on the Controller's website.
FY25 Forecast & FY26 Operating Budget snapshots
The versions below are a copy of Working as of the date indicated:
- Initial - copy of FY25 Operating Budget Final - 10/4/2024
- Q1 Submission - 11/18/2024
- Q2 Submission - 2/10/2025
- R1 - 10/23/2024
- R2 - 2/10/2025
- R3 - 3/7/2025
- PriorMnth - 3/17/2025
- Planner Submission - Spring 2025, after FY26 Operating Budget deadline
Actual Updates
Daily Actuals
Data updates nightly in CalRptg as of the close of that business day, similar to Cal Answers. (Ex. On Monday you can access Actual data in CalRptg through the prior Friday.)
Monthly Actuals
See the BFS website for the BFS General Ledger Monthly Close Schedule the monthly close schedule.