System Availability

Availability

CalPlanning is:

  • Available: Monday - Friday, 8am-5pm with technical support, except University holidays
  • Available: Monday - Friday, 7am-8am, 5pm-3am, and weekends but without technical support and subject to maintenance
  • Unavailable: 3am-7am daily.

Data Push Schedule

CalPlanning plan data is pushed from:

  • HCP to both CalPlan and HCPRptg
    and from
  • CalPlan to CalRptg

5 times a day, in the first 15 minutes of the hour starting at 9:00am and then every three hours until 9:00pm.

It is recommended that you do not run CalPlanning reports (CalPlan, CalRptg, HCPRptg and Smart View) for the first 15 minutes of the push hours to avoid an incomplete refresh of your data.

Data Push Schedule*
9:00am - 9:15am
12:00pm - 12:15pm
3:00pm - 3:15pm
6:00pm - 6:15pm
9:00pm - 9:15pm

*Please do not run reports during the push

December 2024 Actual Data Load

  • CalRptg and Cal Answers were updated with closed December Actuals on Monday morning, January 13
  • HCPRptg was updated with closed December Actuals on Monday evening, January 13

  • CalPlan and HCP were updated with December Actuals on Friday morning, January 17

November 2024 Actual Data Load

  • CalRptg and Cal Answers were updated with closed November 2024 Actuals on Wednesday morning, December 11
  • HCPRptg was updated with closed November Actuals on Wednesday evening, December 11

  • CalPlan and HCP were updated with November Actuals on Tuesday morning, December 17

More BFS Monthly Close and Fiscal Year Close details can be found on the Controller's website.

FY25 Forecast & FY26 Operating Budget snapshots

The versions below are a copy of Working as of the date indicated:

  • Initial - copy of FY24 Operating Budget Final - 10/4/2024
  • Q1 Submission - 11/18/2024
  • Q2 Submission - early February 2025 tentative
  • R1 - 10/23/2024
  • R2 - early February 2025 tentative
  • R3 - early March 2025 tentative
  • PriorMnth - 12/17/2024
  • Planner Submission - after FY26 Operating Budget deadline in Spring 2025

Actual Updates

Daily Actuals

Data updates nightly in CalRptg as of the close of that business day, similar to Cal Answers.  (Ex. On Monday you can access Actual data in CalRptg through the prior Friday.)

Monthly Actuals

See the BFS website for the BFS General Ledger Monthly Close Schedule the monthly close schedule.