System Availability

Availability

CalPlanning is:

  • Available: Monday - Friday, 8am-5pm with technical support, except University holidays
  • Available: Monday - Friday, 7am-8am, 5pm-3am, and weekends but without technical support and subject to maintenance
  • Unavailable: 3am-7am daily.

Data Push Schedule

CalPlanning plan data is pushed from:

  • HCP to both CalPlan and HCPRptg
    and from
  • CalPlan to CalRptg

5 times a day, in the first 15 minutes of the hour starting at 9:00am and then every three hours until 9:00pm.

It is recommended that you do not run CalPlanning reports (CalPlan, CalRptg, HCPRptg and Smart View) for the first 15 minutes of the push hours to avoid an incomplete refresh of your data.

Data Push Schedule*
9:00am - 9:15am
12:00pm - 12:15pm
3:00pm - 3:15pm
6:00pm - 6:15pm
9:00pm - 9:15pm

*Please do not run reports during the push

June 2021 Actual Data Load

  • CalRptg was updated with closed June 2021 Actuals on Wednesday, August 4
  • CalPlan and HCP and HCPRptg will updated with FY21 June Actuals after the Friday, August 20 budget deadline

FY22 Fiscal Year Beginning Balance is currently blank in CalPlanning.

More BFS Monthly Close and BFS Fiscal Close details can be found on the Controller's website

Actual Updates

Daily Actuals

Data updates nightly in CalRptg as of the close of that business day, similar to Cal Answers.  (Ex. On Monday you can access Actual data in CalRptg through the prior Friday.)

Monthly Actuals

See the BFS website for the BFS General Ledger Monthly Close Schedule the monthly close schedule.