System Availability

Availability

CalPlanning is:

  • Available: Monday - Friday, 8am-5pm with technical support, except University holidays
  • Available: Monday - Friday, 7am-8am, 5pm-3am, and weekends but without technical support and subject to maintenance
  • Unavailable: 3am-7am daily.

Data Push Schedule

CalPlanning plan data is pushed from:

  • HCP to both CalPlan and HCPRptg
    and from
  • CalPlan to CalRptg

5 times a day, in the first 15 minutes of the hour starting at 9:00am and then every three hours until 9:00pm.

It is recommended that you do not run CalPlanning reports (CalPlan, CalRptg, HCPRptg and Smart View) for the first 15 minutes of the push hours to avoid an incomplete refresh of your data.

Data Push Schedule*
9:00am - 9:15am
12:00pm - 12:15pm
3:00pm - 3:15pm
6:00pm - 6:15pm
9:00pm - 9:15pm

*Please do not run reports during the push

October 2023 Actual Data Load

  • CalRptg and Cal Answers were updated with closed October 2023 Actuals on Tuesday morning, November 14
  • HCPRptg was updated with closed October 2023 Actuals on Tuesday afternoon, November 14

  • CalPlan and HCP were updated with October 2023 Actuals on Monday morning, November 20

November 2023 Actual Data Load

  • CalRptg and Cal Answers will be updated with closed October 2023 Actuals on Tuesday morning, December 12
  • HCPRptg will be updated with closed October 2023 Actuals on Tuesday noon, December 12

  • CalPlan and HCP will be updated with October 2023 Actuals on Monday morning, December 18

More BFS Monthly Close and BFS Fiscal Close details can be found on the Controller's website

FY24 Forecast & FY25 Operating Budget snapshots

The versions below are a copy of Working as of the date indicated:

  • Initial - copy of FY23 Operating Budget Final - 9/14/2023
  • Q1 Submission - 11/19/2023
  • Q2 Submission - mid-February 2024 (tentative)
  • R1 - 10/17/2023
  • R2 - mid-February 2024 (tentative)
  • R3 - late-February 2024 (tentative)
  • PriorMnth - 11/19/2023
  • Planner Submission - TBD

Actual Updates

Daily Actuals

Data updates nightly in CalRptg as of the close of that business day, similar to Cal Answers.  (Ex. On Monday you can access Actual data in CalRptg through the prior Friday.)

Monthly Actuals

See the BFS website for the BFS General Ledger Monthly Close Schedule the monthly close schedule.