System Availability


CalPlanning is:

  • Available: Monday - Friday, 8am-5pm with technical support, except University holidays
  • Available: Monday - Friday, 7am-8am, 5pm-3am, and weekends but without technical support and subject to maintenance
  • Unavailable: 3am-7am daily.

Data Push Schedule

CalPlanning plan data is pushed from:

  • HCP to both CalPlan and HCPRptg
    and from
  • CalPlan to CalRptg

5 times a day, in the first 15 minutes of the hour starting at 9:00am and then every three hours until 9:00pm.

It is recommended that you do not run CalPlanning reports (CalPlan, CalRptg, HCPRptg and Smart View) for the first 15 minutes of the push hours to avoid an incomplete refresh of your data.

Data Push Schedule*
9:00am - 9:15am
12:00pm - 12:15pm
3:00pm - 3:15pm
6:00pm - 6:15pm
9:00pm - 9:15pm

*Please do not run reports during the push

April 2023 Actual Data Load

  • CalRptg was updated with closed April 2023 Actuals on Monday morning, May 15
  • HCPRptg was updated with closed April 2023 Actuals on Monday noon, May 15

March 2023 Actual Data Load

  • CalPlan and HCP were updated with March 2023 Actuals on Thursday morning, April 13 before 9 am and they will not be updated with Actuals again until after the budget process is complete

More BFS Monthly Close and BFS Fiscal Close details can be found on the Controller's website

FY23 Forecast & FY24 Operating Budget snapshots

The versions below are a copy of Working as of the date indicated.

  • Initial - copy of FY23 Operating Budget Final - 9/6/2022
  • Q1 Submission - 11/20/2022
  • Q2 Submission - 2/15/2023
  • R1 - 3/17/2023
  • R2 - 4/10/2023
  • PriorMnth - 4/12/2023

CalPlanning System Maintenance

All of CalPlanning (CalRptg, HCPRptg, CalPlan and HCP and Smart View) will be unavailable for planned maintenance to apply required security patches on:

  • Sunday, May 21, 6:00 am to midnight
  • Wednesday, May 24, 10:30 pm to Thursday, May 25, 8:00 am

Actual Updates

Daily Actuals

Data updates nightly in CalRptg as of the close of that business day, similar to Cal Answers.  (Ex. On Monday you can access Actual data in CalRptg through the prior Friday.)

Monthly Actuals

See the BFS website for the BFS General Ledger Monthly Close Schedule the monthly close schedule.