System Availability


CalPlanning is:

  • Available: Monday - Friday, 8am-5pm with technical support, except University holidays
  • Available: Monday - Friday, 7am-8am, 5pm-3am, and weekends but without technical support
  • Unavailable: 3am-7am daily.

Data Push Schedule

CalPlanning plan data is pushed from:

  • HCP to both CalPlan and HCPRptg
    and from
  • CalPlan to CalRptg

5 times a day, in the first 15 minutes of the hour starting at 9:00am and then every three hours until 9:00pm.

It is recommended that you do not run CalPlanning reports (CalPlan, CalRptg, HCPRptg and Smart View) for the first 15 minutes of the push hours to avoid an incomplete refresh of your data.

Data Push Schedule*
9:00am - 9:15am
12:00pm - 12:15pm
3:00pm - 3:15pm
6:00pm - 6:15pm
9:00pm - 9:15pm

*Please do not run reports during the push

Actual Updates

Daily Actuals

Data updates nightly in CalRptg as of the close of that business day, similar to BAIRS.  (Ex. On Monday you can access Actual data in CalRptg through the prior Friday.)

FY2017 Actual Availability Schedule

December 2016 Now available
January 2017 CalRptg & HCPRptg: mid-day*, Feb. 13
CalPlan: 9 am, Feb. 16
February 2017 CalRptg & HCPRptg: mid-day*, March 13
CalPlan: 9am, March 16
March 2017 CalRptg & HCPRptg: mid-day*, April 12
CalPlan: 9am, April 18
April 2017 CalRptg & HCPRptg: mid-day*, May 10
CalPlan: 9am, May 16
May 2017 CalRptg & HCPRptg: mid-day*, June 12
CalPlan: 9am, June 16
*CalRptg & HCPRptg will be unavailable for about 30 minutes mid-day while data is loaded.
See the BFS website for additional information on the 
BFS General Ledger Monthly Close Schedule (link is external)